[Meetings] A list of all my meetings
As a Manager
Daily
- None; Sometimes I do attend the stand ups and IPMs of PMs who report to me
Weekly
- Monday morning planning meeting
- Wednesday PM weekly meeting
- Leads (PDG PMs and TLs) sync up
- 1-1s with my direct reports on Mondays
- 1-1 with Stream Design lead
- 1-1 with Stream Engineering lead
- Sync ups with other product streams/ PDGs (if relevant)
- PM Weekly Learning Session
Biweekly
- Sync up with PDG Research team
- Sync up with PDG Business Intelligence team
- 1-1 with my manager
- Sync up with Business
- Temporary sync up with a few tactical teams (which lasts till relevant projects are completed)
Monthly
- Monthly Product Review meeting
- PDG Townhall
- Monthly sync up with Res
- Company Townhall
- IDP follow up with reports
Quarterly
- PDG OKRs Review and Retrospective for the Quarter
- Stream OKRs Review and Retro for the Quarter
- Sub stream OKRs Review and Retro for the Quarter
- Showcase
Half Yearly
- OKR Planning
- Half yearly OKR Review
As an Individual Contributor (IC) PM
Daily
- Standup
Weekly
- Monday morning planning meeting
- Wednesday PM weekly meeting
- PM and TLs syncup
- 1-1s with my manager
- 1-1 with Designer of my stream
- 1-1 with TL of my stream
- IPM
- Sync with Researcher of my stream
- Sync with BI of my stream
- PM Weekly Learning Session
Biweekly
- Sync up with PDG Research team
- Sync up with PDG Business Intelligence team
- Temporary Sync ups with a few tactical teams (which last till relevant projects are complete)
Monthly
- PDG Monthly Product Review meeting
- Monthly Design Sync up
- PDG Townhall
- Company Townhall
Quarterly
- PDG OKRs Review and Retro for the Quarter
- Stream OKRs Review and Retro for the Quarter
- Sub stream OKRs Review and Retro for the Quarter
Half Yearly
- OKR Planning
- Half yearly OKR Review
Terminology
- PDG = Product Dev Group = In the context of this post it means the Transport PDG
- Stream = A smaller group inside the PDG which looks after a specific area; Currently it is Growth and Key Initiatives for me where I lead 3 PMs
- Sub stream = Smaller pods inside a bigger stream with its own PM and TL which looks after a specific area inside the stream
- Links to format/ doc templates for most of these meeting here: Project Apollo
- You can find meaning of some of the words you might not be familiar with here: Project Apollo
Note:
- 1-1 with my own manager and my reports are sacred; rest 1-1s depends on whether there is an agenda for the week
- My long term goal is to spend around 1 day worth of time/week/ direct report
- These meetings are only the regular process meetings I attend. There are far more meetings which I organise/attend, but those are to tackle specific problems, and don’t occupy a regular slot in my calendar
- IC PMs lead one of more sub streams in a PDG org but does not have direct PM reports
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