As a Manager

Daily

  • None; Sometimes I do attend the stand ups and IPMs of PMs who report to me

Weekly

  • Monday morning planning meeting
  • Wednesday PM weekly meeting
  • Leads (PDG PMs and TLs) sync up
  • 1-1s with my direct reports on Mondays
  • 1-1 with Stream Design lead
  • 1-1 with Stream Engineering lead
  • Sync ups with other product streams/ PDGs (if relevant)
  • PM Weekly Learning Session

Biweekly

  • Sync up with PDG Research team
  • Sync up with PDG Business Intelligence team
  • 1-1 with my manager
  • Sync up with Business
  • Temporary sync up with a few tactical teams (which lasts till relevant projects are completed)

Monthly

  • Monthly Product Review meeting
  • PDG Townhall
  • Monthly sync up with Res
  • Company Townhall
  • IDP follow up with reports

Quarterly

  • PDG OKRs Review and Retrospective for the Quarter
  • Stream OKRs Review and Retro for the Quarter
  • Sub stream OKRs Review and Retro for the Quarter
  • Showcase

Half Yearly

  • OKR Planning
  • Half yearly OKR Review

As an Individual Contributor (IC) PM

Daily

  • Standup

Weekly

  • Monday morning planning meeting
  • Wednesday PM weekly meeting
  • PM and TLs syncup
  • 1-1s with my manager
  • 1-1 with Designer of my stream
  • 1-1 with TL of my stream
  • IPM
  • Sync with Researcher of my stream
  • Sync with BI of my stream
  • PM Weekly Learning Session

Biweekly

  • Sync up with PDG Research team
  • Sync up with PDG Business Intelligence team
  • Temporary Sync ups with a few tactical teams (which last till relevant projects are complete)

Monthly

  • PDG Monthly Product Review meeting
  • Monthly Design Sync up
  • PDG Townhall
  • Company Townhall

Quarterly

  • PDG OKRs Review and Retro for the Quarter
  • Stream OKRs Review and Retro for the Quarter
  • Sub stream OKRs Review and Retro for the Quarter

Half Yearly

  • OKR Planning
  • Half yearly OKR Review

Terminology

  • PDG = Product Dev Group = In the context of this post it means the Transport PDG
  • Stream = A smaller group inside the PDG which looks after a specific area; Currently it is Growth and Key Initiatives for me where I lead 3 PMs
  • Sub stream = Smaller pods inside a bigger stream with its own PM and TL which looks after a specific area inside the stream
  • Links to format/ doc templates for most of these meeting here: Project Apollo
  • You can find meaning of some of the words you might not be familiar with here: Project Apollo

Note:

  • 1-1 with my own manager and my reports are sacred; rest 1-1s depends on whether there is an agenda for the week
  • My long term goal is to spend around 1 day worth of time/week/ direct report
  • These meetings are only the regular process meetings I attend. There are far more meetings which I organise/attend, but those are to tackle specific problems, and don’t occupy a regular slot in my calendar
  • IC PMs lead one of more sub streams in a PDG org but does not have direct PM reports